Pendampingan Manajemen Risiko Kearsipan Bukti Transaksi Keuangan di BLU Poltekkes Kemenkes Banten

Abstract

The management of 3,140 financial accountability files from fiscal years 2010–2017 at BLU Poltekkes Kemenkes Banten faced four operational challenges: physical document damage, manual metadata error rates (8–12%), SRIKANDI application upload failures (35%), and misplaced audit files. This community service activity aimed to enhance the capacity and independence of two partner archiving staff through integrated risk management mentoring. One-month participatory mentoring included digital media conversion to Google Drive, Google Sheets creation with Data Validation, formulation of standardized scanning SOPs (150–200 DPI, compression < 2 MB), and implementation of an Out-Sheet System with a digital logbook. Before-and-after evaluations via entry validation, upload trials, and retrieval simulations showed metadata accuracy improved to 98.5% (2,450 entries), SRIKANDI upload success reached 95.6% (1,150 sample files), and audit file traceability reached 97.5% with retrieval times of 1–2 minutes (10 simulations). This program successfully strengthened partner staff skills for sustainable archive management.